Administrative Assistant (Sponsorship Available) at Oxford Health NHS Trust

Job Summary

Oxford Health NHS Trust is looking for an Administrative Assistant to join the Outpatients department team.

You should be organised, enthusiastic and proactive, with good communication skills and the ability to manage a varied workload. The Trust is looking for someone who is a self-starter, works well as part of a team and is willing to contribute ideas and suggestions to help support and develop the service.

The role will require flexibility to work across Community Outpatient sites in Oxfordshire according to service needs.

Applicants must have a full valid driving licence and have access to a vehicle for work. Adjustments can be considered in line with the Equality Act 2010 where required.

Please note that this role will require a DBS check as part of your onboarding.

Give yourself the best chance of success by reviewing the Applicant Guide before applying. Your supporting statement should clearly demonstrate how you meet the essential criteria for the role.

Job Details

• Employer: Oxford Health NHS Trust

• Job Title: Administrative Assistant

• Location: United Kingdom

• Salary: £25,760 to £27,476 a year

• Job Type: Full-time

• Closing Date: 19 November 2026

Main Duties of the Job

• To assist the team in all administrative duties relating to the day-to-day running of the Outpatients service.

• Be a main point of contact for enquiries, managing the central OPD inbox, communicating with service providers, colleagues and users of the service in a professional and organised manner.

• Manage clinic room booking enquiries, including long-term and ad hoc requests, alongside multiple workstreams such as cancellations, allocation spreadsheets, clinic requests, waiting lists and service feedback.

• Provide administrative and secretarial support to the Operational Support Manager and wider OPD team, including correspondence, meeting minutes, diaries, maintaining records and spreadsheets, the creation and updating of SOPs and processes.

• Support the financial administration of the department, including e-procurement, monitoring revenue spend, room charges, invoicing, purchase orders and contract agreements with service providers.

• Provide reception cover across Outpatient sites when required and support other operational responsibilities including equipment records, electronic patient record systems, fire and emergency light checks and quality improvement activity.

• Organise and prioritise own workload, working independently within appropriate guidelines while supporting the wider team and responding flexibly to the needs of the Outpatient service.

Please refer to the Job Description for further details and a more comprehensive, but not exhaustive, list of duties and responsibilities.

About Oxford Health NHS Trust

Oxford Health is a great place to work. To be able to showcase the best of yourself when making an application, please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

Oxford Health NHS Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible.

The Trust’s vision is that no matter who you are or where you are, you will tell the Trust that you receive:

“Outstanding care delivered by an outstanding team”

The Trust’s values are: “Caring, safe and excellent”.

Oxford Health NHS Trust offers a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression

• Access to tailored individual and Trust wide learning and development

• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service

• NHS Discount across a wide range of shops, restaurants and retailers

• Competitive pension scheme

• Lease car scheme

• Cycle to work scheme

• Employee Assistance Programme

• Mental Health First Aiders

• Staff accommodation (please note waiting lists apply)

• Staff networking and support groups hosted by the Equality, Diversity & Inclusion team

Job Description

Job Responsibilities

The advert provides an understanding of the skills Oxford Health NHS Trust is seeking and the opportunity available.

You will need to use the supporting statement element of your application form to demonstrate your suitability for this role. You should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview. You should ensure that you refer to these within your application to increase your chances of being selected for interview.

Oxford Health NHS Trust is aware that some candidates may choose to use AI tools to support their application. Applicants are reminded that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person Specification

Qualifications

Essential

• NVQ Level 2 qualification and/or previous experience in an administrative office role.

• Good general level of education.

Desirable

– Higher Education qualification (i.e. A-Level/NVQ Level 3 standard) or equivalent/previous experience in an Administration Assistant role.

Knowledge

Essential

– Understanding of the need for confidentiality.

Desirable

– Working knowledge of the internet.

Experience

Essential

• Proven experience of working in an office environment.

• Experience of using Office computer programs, including Excel, Word and Outlook.

• Experience of working in a team.

Job Related Aptitude and Skills

Essential

• Able to prioritise own workload.

• Always ensuring attention to detail.

• Ability to work effectively under pressure/with distractions.

• Ability to work within boundaries of the role.

• Ability to communicate with all professionals and levels in a confident, professional and effective manner.

• Excellent telephone manner.

Desirable

• Ability to produce good quality correspondence and reports.

• Ability to minute meetings.

• Organisational skills/managing diary systems and tracking information.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

How to Apply

If this opportunity interests you, head to the company’s official website for full details — click here to submit your application.