Who We Are

Alpaca is a US-headquartered self-clearing broker-dealer and brokerage infrastructure for stocks, ETFs, options, crypto, fixed income, 24/5 trading, and more. Our recent Series D funding round brought our total investment to over $320 million, fueling our ambitious vision.

Amongst our subsidiaries, Alpaca is a licensed financial services company, serving hundreds of financial institutions across 40 countries with our institutional-grade APIs. This includes broker-dealers, investment advisors, wealth managers, hedge funds, and crypto exchanges, totalling over 9 million brokerage accounts.

Our global team is a diverse group of experienced engineers, traders, and brokerage professionals who are working to achieve our mission of opening financial services to everyone on the planet. We’re deeply committed to open-source contributions and fostering a vibrant community, continuously enhancing our award-winning, developer-friendly API and the robust infrastructure behind it.

Alpaca is proudly backed by top-tier global investors, including Portage Ventures, Spark Capital, Tribe Capital, Social Leverage, Horizons Ventures, Unbound, SBI Group, Derayah Financial, Elefund, and Y Combinator.

Job Overview

• Job Type: Full-time

• Work Setting: Work from home

• Location: Remote (Global)

• Salary: Competitive Compensation

• Employer: Alpaca

Role Summary

We are seeking a highly proactive Executive Assistant to serve as a strategic partner and force multiplier to the CEO. This role goes beyond administrative support — you will protect the CEO’s focus, manage complex global priorities, and drive cross-functional accountability in a fast-moving fintech environment.

You operate with sound judgment, high emotional intelligence, operational rigor, and discretion — anticipating needs, eliminating friction, and ensuring execution without bottlenecks.

Key Responsibilities

Strategic Calendar & Time Management

Own and optimize the CEO’s calendar across global time zones, aligning time to highest business priorities.

Protect deep-work blocks, investor meetings, regulatory discussions, off-sites, and strategic engagements. Prepare high-quality briefing materials and pre-reads. Anticipate conflicts and rapidly reprioritize based on urgency and impact.
• Act as a strategic gatekeeper — distinguishing urgency from noise and protecting executive leverage.

Executive Communication & Inbox Ownership

Serve as primary point of contact for internal leaders and external stakeholders (investors, board members, regulators, partners, senior customers).

• Fully triage and manage a high-volume global inbox; draft, delegate, and maintain a zero-lag follow-through system.

Draft and refine high-impact communications aligned with the CEO’s voice and Alpaca’s mission.

• Ensure timely escalation of critical decisions and commitments.

Board, Leadership & Stakeholder Coordination

Coordinate board and leadership materials, including agendas, logistics, minutes, and action tracking.

Support flow of sensitive information with strict confidentiality.
• Interact professionally with C-suite executives, investors, regulators, and enterprise stakeholders.

Project Coordination & Cross-Functional Execution

Track CEO-level initiatives and action items; drive accountability across teams.

Support strategic initiatives including investor relations, partnerships, global licensing, customer escalations, and executive planning.
• Maintain dashboards, documentation, timelines, and status updates to ensure execution without bottlenecks.
• Proactively identify risks, blind spots, and operational inefficiencies.

Operational Excellence & Systems Optimization

Improve executive workflows, communication systems, and internal processes to increase scale and velocity.

• Coordinate NDAs, vendor onboarding, presentations, and operational infrastructure.

Build reliable systems for meetings, decisions, and stakeholder management.

• Recommend process improvements that enhance executive productivity.

Global Travel & Event Management

• Plan and execute complex multi-country travel, including visas, budgets, contingency planning, and regulatory or board meetings.
• Support participation in high-profile industry events and external engagements.

Requirements

• 5+ years supporting C-suite executives in technology, fintech, financial services, or high-growth startups.

Experience operating in fast-paced, globally distributed environments.

• Experience working with senior external stakeholders (investors, regulators, enterprise clients).
• Bachelor’s degree preferred.

Skills & Traits

Exceptional written and verbal communication. Strategic thinker with strong prioritization and judgment. High emotional intelligence; skilled at navigating sensitive, high-stakes contexts. Operates independently and anticipates needs before they arise. Meticulous, detail-oriented, and highly organized. Comfortable managing confidential information and complex decision environments. Able to context-switch, manage ambiguity, and maintain composure under pressure.
• Proactively supports executive goals, objectives, and KPIs.

Technical Proficiency

• Strong proficiency in Google Suite, Slack, Confluence, JIRA, and Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong presentation-building capability.
• Quick to learn and adopt new systems

Alpaca is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

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