Job Overview
- Job type: Full time
- Work setting: Work from home
- Location: Remote (Anywhere in Nigeria)
- Salary: Competitive pay
- Employer: HR-EX Consulting
Responsibilities
- Manage multiple executive email accounts and calendars, ensuring timely responses, scheduling, and follow-ups.
- Prepare daily executive briefings covering key business updates
- Draft professional emails, messages, meeting summaries, reports, and stakeholder communications.
- Act as a key point of contact between executives, internal teams, clients, and external stakeholders.
- Manage high-volume calendars, schedule meetings, coordinate logistics, and resolve scheduling conflicts.
- Prepare meeting agendas, record minutes, track action items, and ensure timely follow-up on deliverables.
- Maintain executive visibility through accurate CRM updates, dashboards, reports, and documentation.
- Coordinate business operations activities, including onboarding, offboarding, permits, invoices, and document management.
- Support workflow improvement initiatives and ensure efficient administrative processes.
- Collaborate across communication platforms including Gmail, Slack, Microsoft Teams, and ClickUp Chat.
- Interface with AI-powered workflow tools and automation systems to improve operational efficiency.
- Maintain confidentiality of sensitive business information and executive communications.
- Proactively identify potential challenges, bottlenecks, and risks, escalating issues when necessary.
Requirements
- Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred.
- Minimum of 4-6 years’ experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role.
- Proven experience supporting senior executives or business leaders in a fast-paced environment.
- Experience managing multiple email accounts and Google Workspace/Outlook calendars.
- Strong executive-level communication skills with excellent written and verbal English proficiency.
- Experience preparing reports, executive summaries, meeting notes, and operational updates.
- Ability to manage competing priorities, meet deadlines, and work independently with minimal supervision.
- Experience using CRM systems, workflow management tools, and collaboration platforms.