Remote Administrator At Hab Consult Ltd

Job Overview

• Employer: Hab Consult Ltd

• Job Title: Administrator

• Location: Remote (United Kingdom)

• Salary: £15.50 per hour

• Job Type: Part-time

Office Administrator – Role Overview

Hab Consult Ltd is looking for a friendly and personable administrator to assist the Director of the company with a variety of tasks. The ideal candidate will have a good command of English, strong computer literacy, a good knowledge of bookkeeping / accounting and excellent time management and planning skills. A good understanding of Microsoft Office is essential.

Key Responsibilities

1. General Office Administration

• Handling incoming calls, emails, and general enquiries and setting up jobs.

• Managing diaries, scheduling site inspections, booking meetings, and arranging CPD sessions.

• Maintaining organised digital filing systems for reports, invoices, plans, and project documents.

• Preparing letters, emails and invoices.

• Making travel plans and arrangements for surveyors (trains, hotels, route planning).

2. Surveying Support

• Transcribing and formatting professional reports (building surveys, dilapidations, schedules of condition, technical reports).

• Formatting appendices, inserting photos, renumbering, proofreading, and ensuring branding consistency.

• Maintaining templates for reports, specifications, and schedules.

• Requesting plans and documentation from managing agents, landlords, tenants, and contractors.

• Logging new instructions, fee proposals, signed terms and PO numbers.

3. Property Development & Project Support

• Maintaining project files for each development (planning documents, contractor quotes, drawings).

• Tracking planning applications, building control correspondence, and statutory dates.

• Managing utilities, insurance certificates, compliance records and other asset documents.

• Coordinating contractor access, keys and site appointments.

• Assisting with expense logs, and basic cost tracking.

4. Financial Administration

• Preparing and issuing invoices and credit notes.

• Chasing overdue payments professional manner.

• Uploading receipts and expenses (fuel, materials, software).

• Recording VAT receipts and assisting with quarterly VAT information.

• Coordinating with the accountant for monthly or quarterly bookkeeping requirements.

5. Compliance & Document Control

• Maintaining records for professional indemnity, public liability and employer’s liability insurance.

• Ensuring each project has the relevant CDM documentation, RAMS, guarantees and warranties.

• Maintaining GDPR-compliant records for client, tenant and contractor information.

• Logging key movement, access permissions and security-related documentation.

Employment Details

• Job Type: Part-time, work-from-home (or office based if in London)

• Pay: £15.50 per hour

Benefits

• Company pension

• Flexitime

• Sick pay

• Work from home

Language Requirement

• English (required)

Work Location

• Remote

How to Apply

If you’re interested in this role, visit the official website for more information — click here to apply now.