Personal Assistant At Woolfe Group Limited

Employer: Woolfe Group Limited
Job Title: Personal Assistant
Location: Manchester, United Kingdom (Hybrid)
Salary: £13.00 per hour
Job Type: Part-time

Job Overview

Woolfe Group Limited is seeking a highly organised, proactive, and discreet personal assistant to provide comprehensive administrative and logistical support to a busy director.

The ideal candidate will be the primary point of contact, manage competing priorities with professionalism, and enable the executive to focus on core strategic responsibilities by alleviating time-consuming administrative tasks.

Key Responsibilities

Diary and Schedule Management

Proactively manage complex calendars, including scheduling meetings, appointments, and general engagements with football clubs, players, and parents, often controlling access to the executive.

Communication Hub

Act as the first point of contact, screening phone calls, emails, and correspondence, and handling them appropriately or drafting responses on behalf of the director.

Travel Coordination

Plan and organise comprehensive domestic and international travel, including booking flights, hotels, and transportation, and creating detailed itineraries.

Meeting Support

Prepare meeting agendas, gather necessary briefing papers, take accurate minutes during meetings, and follow up on action points.

Document Preparation

Type, compile, and prepare various documents, reports, presentations (e.g., PowerPoint), and correspondence with meticulous attention to detail.

Office Administration

Maintain efficient filing systems (both digital and physical), manage databases, order office supplies, and process expenses/invoices.

Event Coordination

Organise and coordinate events, conferences, or social functions, managing logistics from venues to catering.

Personal Support (if applicable)

Handle personal tasks or errands as required, such as managing personal appointments or arrangements, with the highest level of discretion.

Ad-hoc Projects

Conduct research, collate information, and assist with specific projects as requested.

Essential Skills and Qualifications

Organisational Excellence

Exceptional organisational, time-management, and multitasking skills, with the ability to prioritise effectively in a fast-paced environment.

Communication Skills

Strong written and verbal communication skills, with a professional and confident manner when liaising at all levels.

IT Proficiency

High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn new software or systems.

Discretion & Integrity

Utmost discretion and the ability to handle confidential and sensitive information with professionalism and integrity.

Proactive & Resourceful

A self-motivated approach with strong problem-solving skills and the initiative to anticipate needs and act without constant supervision.

Flexibility & Adaptability

Willingness to be flexible with working hours and adapt quickly to changing priorities and demands.

Desirable

A qualification from a secretarial college or a degrebusiness administrationation or a related field.

A clean driving license and reliable access to a car (especially if personal errands are involved).

Working Hours and Pay

Job Type: Part-time
Pay: £13.00 per hour
Expected hours: 12 – 15 per week

Benefits

• Company events

• Flexitime

• Free fitness classes

• Free parking

• Gym membership

• On-site gym

• On-site parking

• Work from home

Work Location

Hybrid remote in Manchester M14 7UU

How to Apply

If you’re interested in this role, visit the official website for more information — click here to apply now.