Job Summary
Royal Brompton Hospital – Cardio-Oncology Centre of Excellence
This 6-month role offers the opportunity to join one of the world’s leading cardio-oncology services at Royal Brompton Hospital. Established in 2011, the service manages a high volume of complex referrals and was awarded Gold Centre of Excellence status by the International Cardio-Oncology Society in 2022.
The Project Administrator will work within a multidisciplinary team supporting Dr Alexander Lyon, Dr Sohaib Nazir, Professor Rosen, nurse specialists, the cardio-oncology GP, clinical fellows, research fellows and research nurses.
The post-holder will provide administrative and diary support to clinical leads, including schedule management, meeting coordination, agenda preparation, document handling, inbox management and follow-up actions.
The role also involves managing processes for international fellows, including onboarding, documentation, compliance and acting as a key liaison throughout their placement.
Additional responsibilities include supporting service projects through report preparation, milestone tracking and service improvement activities. The post-holder will also help organise local and international events and service meetings.
Support will be provided for managing cardio-oncology project funding, tracking expenditure, processing financial documentation and liaising with finance teams to ensure effective budget monitoring across the Heart Division.
Main Duties and Responsibilities
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Provide administrative support to the Cardio-Oncology Centre of Excellence Project Group and related public health projects
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Provide secretarial support to project leads, including diary management, correspondence, report preparation and travel bookings
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Assist in project planning, including clinical research administration
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Work independently to resolve day-to-day issues, seeking guidance where appropriate
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Act as a first point of contact for internal and external queries
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Disseminate information as directed
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Develop and maintain computerised filing systems and resource libraries
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Coordinate, manage and administer events
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Liaise with other directorates, provider services and partner organisations
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Contribute to budget management by updating spreadsheets and producing monitoring reports
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Order supplies for the project team
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Maintain and update websites, uploading documents and content where required
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Develop and update resource and training databases
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Provide administrative support to private practice services within the cardio-oncology service and wider partners
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Schedule and organise steering group and subgroup meetings, including minute taking
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Uphold a professional corporate image when dealing with internal and external organisations
Key Result Areas
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Support project objectives by assisting project leads with work schedules and project programmes
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Ensure timely actions through accurate minute taking and distribution
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Organise meetings, prepare agendas and papers, attend meetings and circulate minutes
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Ensure actions from meetings are implemented through effective follow-up systems
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Work independently and prioritise a demanding workload
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Manage correspondence and queries with tact and diplomacy
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Monitor financial resources to ensure expenditure remains within budget
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Proactively manage workload to ensure project delivery remains on schedule
About Guy’s and St Thomas’ NHS Foundation Trust
Guy’s and St Thomas’ NHS Foundation Trust includes five of the UK’s most recognised hospitals: Guy’s, St Thomas’, Evelina London Children’s Hospital, Royal Brompton and Harefield, alongside community services in Lambeth and Southwark.
The Trust delivers specialist services in heart and lung, cancer and renal care, as well as a full range of hospital and community services. As part of King’s Health Partners, it is one of England’s eight academic health sciences centres, combining clinical care, research and education.
With approximately 22,700 staff, the Trust is one of the UK’s largest NHS employers and continues to develop strong partnerships with local communities, healthcare organisations and academic institutions.
Person Specification
Experience – Essential
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Previous administrative experience within the NHS
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Experience liaising with multidisciplinary teams
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Previous experience working on projects
Skills – Essential
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Strong written and verbal communication skills
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Strong time management and organisational skills
Qualifications – Essential
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High level of computer literacy
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Educated to diploma level in administration or equivalent experience
Education and Qualifications
Essential
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Bachelor’s degree
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Diploma (or working towards) or relevant equivalent experience and/or training
Desirable
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Experience using contact or content management systems and online collaboration portals
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Experience of complex diary management
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Experience providing administrative support to academic or health service programmes
Skills, Knowledge and Ability
Essential
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Excellent knowledge of Microsoft Office applications including Word, Excel, Outlook, Access and PowerPoint
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Knowledge of administrative procedures, IT systems and finance systems
Desirable
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Experience of basic online research
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Ability to organise and collate information from multiple sources in a structured manner
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Experience working in research, academic, health, care or recruitment environments
Disclosure and Barring Service (DBS) Check
This role is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A Disclosure and Barring Service check will be required.
Certificate of Sponsorship (Visa Sponsorship)
Applications from candidates requiring Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
Applicants applying for UK entry clearance must provide a criminal record certificate for each country lived in for 12 months or more within the past 10 years. Adult dependants are also subject to this requirement.
How to Apply
If you’re interested in this role, visit the official website for more information — click here to apply now.