Strategic Executive Assistant Needed
Are you a proactive EA who thrives on initiating change, adapting on the fly, and keeping a fast-paced visionary client grounded? If you bring at least 3 years of direct executive support experience, we’re looking for someone just like you.
This is more than a task-ticking role, it’s about strategic partnership, leading the client, and driving action with confidence and clarity.
Job Overview
- Job Types: Full-time, Part-time
- Work Setting: Work from home
- Salary: $28.00 per hour
- Location: Remote (Anywhere)
- Employer: Assistpro
What This Role Is
- Part-time (starts around 12 hours/week with potential to grow, if desired)
- Remote, with flexibility and autonomy
- Support a high-level entrepreneur, who moves fast and thinks big
- Be the anchor, the air traffic controller, and the strategic thought partner to help bring clarity, structure, and execution
Qualifications
- Leads the client: Confidently drives priorities and keeps things moving, even without all the details
- Assesses risk quickly and takes action
- Builds trust fast, with warmth and professionalism
- Balances strategy + execution without dropping balls
- Loves to initiate, innovate, improvise, and refine along the way
- Doesn’t wait for permission – steps in, figures it out, and moves forward
Hard Skills
- Calendar management: Complex scheduling across multiple time zones
- Email management: Prioritizing, drafting, flagging, delegating
- Meeting prep + follow-up: Notes, agendas, and task tracking
- CRM support: Updating contacts, tracking pipeline activity (HubSpot, Salesforce, etc.)
- Project management tools: ClickUp, Asana, Trello, Monday
- File + doc organization: Google Drive, Dropbox, OneDrive
- Tech-savvy & love of AI: Fast adopter of new tools + using AI
- Document formatting: Microsoft Office, Google Workspace
- Basic systems + SOP creation to streamline recurring work
Soft Skills
- Quick thinker
- Can process information quickly and take next steps – without over thinking or waiting for things to be perfect before taking action
- Relational yet results-driven
- Comfortable setting boundaries and prioritizing
- Excellent written + verbal communication
- Decisive, intuitive, and calm under pressure
- Self-managing + solutions-oriented
You should be comfortable using (or ramping up quickly on):
- G-Suite & Microsoft Office
- Slack, Zoom, Teams
- AI tools: ChatGPT, Notion AI, or similar
- CRM: HubSpot, Salesforce, Pipedrive
- Project/task tools: Asana, Trello, ClickUp, Monday
- Scheduling: Calendly, Doodle
- File storage: Google Drive, Dropbox, OneDrive
- Comms & automation: Loom, Canva, Mailchimp
This role is perfect for someone who thrives on innovating, taking initiative and can anticipate needs before they arise – staying one step ahead.
Sound Like You?
This is an opportunity-filled role for someone who’s excited to work at the intersection of strategy and support. If you’re ready to grow alongside a driven entrepreneur and make a meaningful impact – we want to hear from you.