RESPONSIBILITIES

• Manage executive calendars, scheduling priorities, and travel arrangements.
• Prepare presentations, executive briefings, reports, and correspondence.
• Coordinate meetings, agendas, logistics, and follow-up activities.
• Screen, prioritize, and respond to communications on behalf of senior leadership, as appropriate.
• Serve as a point of contact between executives, internal teams, vendors, and external stakeholders.
• Maintain confidential records, contracts, and sensitive documentation.
• Track project timelines, leadership commitments, and departmental deliverables.
• Coordinate logistics for board meetings, leadership events, and executive engagements.
• Process expense reports, monitor budgets, and assist with invoice management.
• Provide administrative support for strategic initiatives and other executive priorities as needed.

REQUIREMENTS

• 3–5 years of experience supporting C-suite executives or senior leadership.
• Advanced proficiency in Microsoft Office Suite and/or Google Workspace.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential and sensitive information with discretion.
• Professional written and verbal communication skills.
• Ability to manage competing priorities and adapt to changing schedules.
• Experience with project management platforms such as Asana, Notion, or Monday.com is preferred.
• Bilingual proficiency in English and Spanish is preferred.
• Bachelor’s degree or an equivalent combination of education and professional experience is preferred.

PRE-EMPLOYMENT REQUIREMENTS

Certain opportunities within the ALTHAUS Talent Network may require successful completion of a background check, employment verification, drug screening, reference checks, or other pre-employment requirements based on client, contract, or regulatory obligations.

PIPELINE POSITION NOTICE

This posting is intended to identify and engage qualified professionals for the ALTHAUS talent network. Opportunities may become available on an ongoing basis and are subject to client requirements, contract awards, operational needs, and position availability.

Compensation, work schedules, employment classifications, benefits eligibility, work arrangements, and assignment details vary by client engagement and will be communicated to candidates as opportunities become available.

Pay: $30.00 – $50.00 per hour

Benefits:

• Referral program

Work Location: Remote