We are seeking an exceptionally organized, structured, and highly proficient Executive Virtual Assistant to provide strategic, high-level support to a multi-business CEO in the homecare sector. This role requires an individual who can operate with maturity, independent judgment, and precision. The ideal candidate will be a structured thinker capable of simplifying complex operational data into concise, logical executive summaries. This is not a simple administrative support role; it requires executive-level communication strength and advanced systems proficiency.
Job Overview
- Job Types: Part-time, Full-time
- Workspace: Work from home
- Location: Remote (Worldwide)
- Salary: (USD) $6.50 an hour
- Employer: Helper Heroes
Responsibilities
Executive Communication & Judgment
- Manage and organize the executive’s inbox with a high degree of discretion and professionalism.
- Draft polished, professional email responses with advanced grammar and an executive-level tone.
- Provide clear, concise, and structured reporting.
- Confidently and professionally ask clarifying questions when direction or instructions are incomplete.
- Conduct structured research and prepare comparison briefs for executive review.
Systems Proficiency & Operational Support
- AxisCare (Agency CRM/Operational Backbone): Learn the system thoroughly, understand workflow and reporting functionality, stay current with updates, maintain data integrity, and extract reports/organize data into simplified executive summaries for strategic decision-making.
- RingCentral (Phone/Text Platform): Monitor call logs and message threads, organize communications, and track follow-ups to support structured communication flow.
- Microsoft Teams: Manage and schedule internal meetings, prepare structured agendas, take/organize meeting minutes, maintain meeting records, and track action items/follow-ups.
- Maintain executive dashboards in Excel and manage milestone tracking and relationship reminders.
- Structure and manage the executive’s calendar by priority.
Qualifications
- Proven maturity, strong common sense, and professional judgment.
Exceptional organizational skills and a structured, process-driven mindset. - Demonstrable advanced proficiency in written and spoken English, including grammar and executive-level tone.
- Strong critical thinking, emotional intelligence, and discretion.
- Experience in learning, managing, and supporting operational integration within CRM systems (AxisCare, WellSky, HubSpot, Salesforce, etc.) and communication platforms (RingCentral, Teams, etc.).
- Ability to operate at an executive level, thinking independently and quickly, without requiring hand-holding.
- Strong background and most recent experience is specific to the healthcare/home care industry
If you’re excited about the opportunity to join our team, where you’ll be appreciated, have a sense of purpose and inclusion and are willing to help us create a brighter, more compassionate care experience, we can’t wait to hear from you! Apply today and let’s make a difference together.
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